Project Harmony OS™ — Conference & Live Event Edition
Designed & built by Christy Crowl® Music & Media  ·  Music Producer · Creative Systems Designer · AI Workflow Architect  ·  linkedin.com/in/christycrowl  ·  christycrowl.ai
Prototype — Conference & Live Event Edition
Built for Executive Producers

Music and audio are invisible to most conference Executive Producers — until they aren't. A speaker who submits their walkout song the morning of the show. A house band that hasn't received the cue sheet. A livestream team broadcasting a track that isn't licensed for recording. An A/V company waiting on stems that don't exist yet.

Project Harmony makes every music and audio dependency visible — before it becomes a live problem in front of 15,000 people. This prototype demonstrates what an EP-facing music production OS looks like for flagship conferences and large-scale live events.

⚠ Default state: No music brief submitted. Every downstream team is operating with zero music information. Move to the Music Brief tab to submit the brief and watch the cascade resolve in real time.
Five modules
  • 1Risk Dashboard — 4-phase approval simulation with "no brief" cascadeLive
  • 2Speaker Music Matrix — Every speaker/session, walkout cue, licensing status, and delivery stateLive
  • 3Budget Tracker — Conference music budget vs. actuals with editable spendLive
  • 4Delivery Specs — What every team needs, in what format, by when — in EP languageLive
  • 5Music Brief — Structured intake that resolves the cascade when completedLive

Project Harmony OS™

Conference & Large-Scale Live Event Music OS  —  Flagship 4-Day Event Simulation
Prototype  ·  © 2026 Christy Crowl® Music & Media  ·  All rights reserved
⚠
No Music Brief Submitted — All Teams at Risk
The Music Brief has not been submitted. Every downstream production team — A/V, Livestream, Broadcast, House Band, Stage Management, and Licensing — is operating with zero music information. This is the most common cause of last-minute production emergencies at large-scale events. Submit the Music Brief to resolve this cascade.
Brief Status
Missing
Primary risk driver
Approval Delay
None
All gates on time
Open Approvals
4
Across all phases
Teams at Risk
10
No brief submitted
Rework Days
—
Brief required to calculate
Executive approval gates — simulate timing impact per phase
◆ Phase 1 — Pre-Production  W1–W6  |  On time: W6
W6 on time
◆ Phase 2 — Production  W7–W11  |  On time: W11
W11 on time
◆ Phase 3 — Install & Rehearsals  W12  |  On time: W12
W12 on time
◆ Phase 4 — Live Week  W13  |  Day-of approvals
Day 1 on time
◆ Master Override — apply global delay to all phases
0w no delay
Production timeline — 13 weeks to event
Phase
Week
Music Brief Status
Change Request Log
Contract Status
Downstream team cascade — impact by brief & approval timing
Team
Music Dependency
P1
Pre
P2
Prod
P3
Install
P4
Live
Status
⚠
Music Brief Not Submitted — Speaker Music Status Unknown
Until the Music Brief is submitted, speaker music requests cannot be collected, licensing cannot be cleared, and no delivery confirmations can be issued. Every entry below reflects the default "not submitted" state.
Confirmed & delivered
Requested — pending clearance
Not submitted — at risk
ROOM ✓
 Room play cleared
STREAM ⚠
 Stream license needed
BROADCAST ✗
 Broadcast not cleared
Music & audio production budget — flagship 4-day conference
Music Director / Supervisor Fee
$0of $0
Enter budget amounts above
Music Production Labor
$0of $0
Enter budget amounts above
Total Music Budget (enter your envelope)
$
Enter your total budget above
Category breakdown — enter your budget and actuals in each field
Category Budget
enter amount		 Pre-Event
W1–W6		 Production
W7–W11		 On-Site
W12–W13		 Total Actual Remaining Status
For Executive Producers: This tab shows what the Music & Audio team needs to deliver to every partner, in what format, and by which week — and what happens operationally if those deliveries are late. Each row includes an EP note explaining why it matters in plain language.
◆ Group 1 — Executive Approvers & Creative Leadership
RecipientDeliverableFormat By Week Approval Layer Status
Executive Producer
Needs to confirm tone, pacing, and overall music vision before production begins
Music brief summary + sample tracks for each stage.MP3 / streaming links, .PDF brief
Creative Director / Show Director
Must confirm opening / closing / transition music before A/V begins programming
Main stage music rundown + key cue timings.PDF rundown, .MP3 samples
Talent / Speaker Management
Each speaker's walkout music must be confirmed and licensed before rehearsals — surprises here go live on stage
Speaker music request form + confirmation for each act.PDF / online form, .MP3 confirmations
Sponsor / Brand Partners
Sponsor activation music must be cleared separately — their branded content carries its own licensing obligations
Sponsor activation music brief + licensing confirmation.MP3, .PDF licensing summary
Legal / Licensing Counsel
Room play, livestream, broadcast, and post-event recording each require different licenses — this is not one clearance
Full cue sheet + licensing package for all use types.PDF cue sheet, .XLSX rights matrix
◆ Group 2 — Production & Event Operations
TeamDeliverable from Music DeptFormat By Week Sensitivity Status
A/V Production Company
Your A/V partner cannot program show control, transitions, or speaker cues without confirmed music files — this blocks their entire build
Full show music cue sheet + all audio filesStereo WAV 48k/24bit, .PDF cue sheet
Stage Management
Stage managers call every cue live — they need the rundown weeks before the event, not the day before
Full cue rundown with timings + music file list.PDF rundown, .MP3 reference files
DJ / Music Director
If you have a DJ or Music Director, they need the full rundown, speaker preferences, and house style guide well before they arrive on site
Event music style guide + speaker preferences + set times.PDF style guide, .MP3 reference set
House Band
Live bands need charts, keys, and set lists weeks in advance — day-of charts create errors heard by everyone in the room
Sheet music / charts + set list + speaker walk-on keys.PDF charts, .MP3 demo recordings
Green Room / Talent Relations
Speaker green room music creates first impressions — it should reflect the brand, be licensed, and match the speaker's preferences
Green room playlist + speaker-specific BGM preferencesStreaming playlist links or .MP3 files
Sponsor Activation Team
Sponsor activations often bring their own music — it must be reviewed and cleared to avoid conflicts with room licenses
Sponsor music review + licensing confirmation per activation.PDF per activation, .MP3 files
◆ Group 3 — Technical Production & Broadcast
TeamDeliverable from Music DeptFormat By Week Sensitivity Status
Livestream Team
Music that's legal in the room is NOT automatically legal to stream — streaming requires separate synchronization licenses for every track
Livestream-cleared music files + DMCA-safe BGM packageStereo WAV or .MP3 320k, streaming license docs
Broadcast / Recording
Broadcast and post-event recording require master-use and sync licenses — these take the longest to clear and must start earliest
Broadcast license package + cleared master filesBroadcast WAV files, .PDF license package
Venue Sound / Audio Engineer
Venue engineers need stems and playback files before load-in — they cannot mix what they haven't received
Stereo + stem files for all playback cues + gain structure notesStereo + stem WAV 48k/24bit, .PDF tech rider
⚠  Music Brief not submitted — complete all required fields below and click Submit Brief to resolve the production cascade.
📋Event Overview
🎵Music Vision & Tone
🎤Speaker & Performer Music
📡Broadcast & Licensing Scope
🏟Stages & Rooms Requiring Music
Project Harmony OS™ — Conference & Live Event Music OS — Prototype v1
Designed & built by Christy Crowl® Music & Media  ·  Original work — all rights reserved  ·  linkedin.com/in/christycrowl